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DEFINITION OF TERMS USED IN THE QUESTIONNAIRE
Donor - The origin of Funds for development assistance (multilateral, bilateral and non-governmental organizations).
Date of questionnaire completed- The date on which the questionnaire was completed.
Currency used throughout questionnaire – The currency used in reporting the disbursements data. Most bilateral development partners report their disbursement data in their national currencies.
Q1. Donor project/program number – The official project/program number assigned by the development partner to the project/program.
Q2. Official title – The project/program title that appears in the project/program official document.
Q3. Project/program objectives – The project/program objectives as stated in the official project/program document.
Q4. Responsible ministry - The responsible Ministry is the entity in a recipient country's Government which has the overall responsibility for the project. It can consequently be said to be the recipient government counterpart of the executing institution.
Q5. Executing Institution - The executing institution is the institution actually executing the program or project, from its inception to its completion. This includes the delivery of inputs as well as ensuring that the project meets its objective. The executing agency can be the donor itself, the recipient Government, or an intermediary institution executing the project on behalf of the donor. A subcontractor is not an executing institution but an implementer of an activity for the executing institution.
Q6. Beneficiary Institution - The beneficiary institution is the institution receiving the assistance of the development activity. There may be several such beneficiary institutions for anyone project. A recipient government department or ministry may be a beneficiary institution. The beneficiary institution should not be confused with the responsible ministry.
Q7. Project/program approval date - Approvals are considered to be made on the date the loan or grant agreement (specifying amount, financial terms and conditions and purpose of loan or grant) is signed. For certain special disbursements, e.g., emergency contributions, etc. the disbursement date should be taken as the date of approval.
Project/program start date – The actual start date of the implementation of the project/program.
Project/program completion date – Actual, if already completed, or planned completion date of the project/program.
Q8. Total project/program budget – The total resources committed to the project/program from all sources. (For an explanation of “committed” please see definition of “commitment” on next page).
Q9. Terms of Assistance
Grant - The provision of funds by a donor that does not require reimbursement or repayment from the Royal Government of Cambodia. This includes “grant-like” flows, i.e. loans for which the original commitment stipulates that service payments (in local currency) are to be made into the account in the borrowing country to the benefit of that country.
Loan - The provision of resources, excluding food or other bulk commodities, for relief or development purposes, including import procurement programmes, which must be repaid according to conditions established at the time of the loan agreement or as subsequently agreed.
Concessional Loan - The provision of funds by a donor as a loan which consists of a minimum 25 percent grant element, thus qualifying it as an ODA transaction. It is also commonly referred to as a “soft” loan.
Non-Concessional Loan - Any other funds being provided by the donor that must be reimbursed or repaid over a period of time under terms which do not make it eligible as ODA.
Q10. Type of Assistance
Free-standing technical co-operation (FTC) - The provision of resources aimed at the transfer of technical and managerial skills and know-how or of technology for the purpose of building up national capacity to undertake development activities, without reference to the implementation of any specific investment project(s). FTC includes pre-investment activities, such as feasibility studies, when the investment itself has not yet been approved or funding not yet secured.
Investment-related technical co-operation (ITC) - The provision of resources, as a separately identifiable activity, directly aimed at strengthening the capacity to execute specific investment projects. Included under ITC would be pre-investment-type activities directly related to the implementation of an approved investment project.
Investment Project Assistance (IPA) - The provision of financing, in cash or in kind, for specific capital investment projects, i.e., projects that create productive capital which can generate new goods or services. Also known as capital assistance. Investment project assistance may have a technical co-operation component.
Programme/budgetary aid or balance-of-payments support (PBB) - The provision of assistance which is not cast in terms of specific investment or technical co-operation projects but which is instead provided in the context of broader development programme and macro-economic objectives and/or which is provided for the specific purpose of supporting the recipient’s balance-of-payments position and making available foreign exchange. This category includes non-food commodity input assistance in kind and financial grants and loans to pay for commodity inputs. It also includes resources ascribed to public debt forgiveness.
Food aid (FOA) - The provision of food for human consumption for developmental purposes, including grants and loans for the purchase of food. Associated costs such as transport, storage, distribution, etc., are also included in this category, as well as donor-supplied, food-related items such as animal food and agricultural inputs related to food production, when these are part of a food aid programme.
Emergency and relief (humanitarian) assistance (ERA) - The provision of resources aimed at immediately relieving distress and improving the well-being of populations affected by natural or man-made disasters. Food aid for humanitarian and emergency purposes is included in this category. Emergency and relief assistance is usually not related to national development efforts nor to enhancing national capacity. Although it is recorded as Official Development Assistance (ODA), its focus is on humanitarian assistance and not on development co-operation as such.
Q11. Disbursements – Disbursements represent the actual international transfer of financial resources. They may be recorded at one of several stages: provision of good and services, placing of funds at the disposal of the recipient in an earmarked- fund or account, payment by the donor of invoices on behalf of the recipient, etc.
Q12. Commitments - A commitment is a firm obligation expressed in an agreement or equivalent contract supported by the availability of public funds, undertaken by the donor, to furnish assistance of a specified amount under agreed financial terms and conditions and for specific purposes, for the benefit of the recipient country.
Q13. Sector: Whereas projects' areas of focus relate to development objectives, sectoral classifications organize projects according to their spheres of societal endeavour. For example, "productive" sectors create economic value by generating and distributing goods and services. "Infrastructure" sectors provide the basic installations and facilities on which communities depend. "Social" sectors provide for the mental, physical, and spiritual well-being of individuals and their communities. "Environmental" sectors sustain the earth's physical and biological assets. "Governance" sectors guide and administer the affairs of a state, community, organization or association. Sectoral classifications help provide the social and economic benchmarks used to measure a programme or project's impact. A project's sector will normally be the sector its implementing agency works in.
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