Programme des Nations pour le développment
Développment humain durable

United Nations Development Programme
Sustainable human development

 
   

CONSULTATIVE GROUP MEETING, Phnom Penh, 19—21 June 2002

DISCUSSION POINTS FOR THE DECENTRALISATION SESSIONS

 
   

A.  Comments on the Draft Government Paper

The Government has prepared a 9-page paper to present to the CG meeting on 19 June. The paper mainly focuses on what is to be done with very little guidance on the “how”, except for the budgetary needs which are also difficult to justify in the absence of a clear way forward. It also builds on the role of the SEILA programme as a pilot and first step to decentralization, describes the role of the National Committee for Support to Commune Councils (NCSC), and its sub-committees on Powers and Functions; Planning and Development; Fiscal decentralisation; Boundaries and Urbanisation; and Training and Capacity Building.

On the immediate challenges it identifies the need to further develop the national legislative, policy and regulatory framework, capacity development at all levels including for the newly elected commune councils, and financial resources including commune revenues (arrangements for the national commune development fund and other commune revenues), commune boundaries and jurisdictions, the special situation of urban areas, and mechanisms for increasing the participation of other stakeholders particularly NGOs, civil society and the private sector.

The paper briefly describes the present support, acknowledging UNDP, ADB, GTZ and Konrad Adenauer and the Seila partners. It then presents targets for the next five years but with no action plan how to get there. This should be the starting point in our discussions as it could provide a good basis for NCSC to prepare a program for implementation over the next five years.

The paper concludes with a presentation of the basic financial requirements, for the commune development fund, commune council offices and equipment, capacity building and program support at both provincial and national levels. A total of US$109 million is required out of which the RGC is committed or will mobilize from own sources US$36.5. The balance, US$72.5 is expected to be mobilized from external sources. Out of this amount US$30.5 million has already been mobilized (or is under mobilization) thus leaving a funding gap of US$42 million, being for the commune fund (US$14m), commune premises/equipment (US$13m), capacity building (US$7m) and program support (national — US$3.5m and provincial = US$4.5m).

B.  Issues to guide the discussions

Policy Framework

  • Urgent need for a long-term vision based on a nationally owned/led decentralization policy framework with an action plan to realize the target that commune councils must be strong and autonomous institutions of local governance, with substantial capacity, resources and experience

  • Legal framework: decentralization in Cambodia stands on fragile ground: no constitutional provision (the constitution requires promulgation of an organic law to govern lower tiers), no comprehensive legal system etc. The RGC target for the next five years is that there must be a clear understanding of the proper responsibilities and resources of each level of government, including the role of the provinces and districts in the constitutional system.

  • Institutional framework: need to clarify the status roles and responsibilities of each of the actors involved especially also the consultative and coordination arrangements at both the national and provincial levels. The relevant RGC target is that the national legislative and regulatory framework for decentralization must have been identified and improved, and support systems put in place.

  • Devolution and fiscal decentralization at sub-national level: provincial/municipal levels with accountable systems of management and organizations, and deconcentration. The RGC targets in support of this include: (a) all commune councils boundaries should have been reviewed in order to identify the most effective gable and sustainable jurisdictions for commune councils: (b) commune councils must be raising significant local revenues and have access to other financial resources: and (c) commune council must receive a greater share of the national revenue for local development. In this regard the RGC plans to allocate a percentage of domestic revenue to the Commune Fund, rising from the current 1% in 2002, to 2% in 2003, 2.4% in 2004 and 2.8% in 2005.

National ownership

  • Need to put in place at all levels, mechanisms that promote participatory approaches to build ownership and legitimacy. The RGC targets include that: (a) commune councils must have established a network of close cooperation, working relationships, and joint ventures with each other, and with other governmental and non-governmental agencies, civil society and private enterprise; and (b) provincial and national associations of commune councils should have been established.

  • Urbanization and urban governance. Most of the decentralization efforts on going are built on the Seila pilot/model, which was rural, focused and misses out on the urban special situations. There is need to address the special needs of the urban councils (sangkats). This is in support of the target that there must be a national policy on urban areas and urbanization, including the constitutional Status and governance of the national capital Phnom Penh and other municipalities.

Capacity development

  • Long term comprehensive capacity building strategy as opposed to existing ad hoc arrangement (including the provinces/CCs outside the Seila support system). The RGC targets include that: (a) commune councils and their citizens must have developed a common culture of local democracy, that establishes their appropriate roles, powers and limitations: (b) commune councils must have defined their own needs and priorities for socio-economic development; (c) commune councils must have ensured the delivery of basic services and infrastructure by the best available provider, including agency functions;

 

Major areas

Status of achievement Additional reform and new action areas for consideration
Policy framework

A very preliminary/rudimentary policy framework of 

decentralization has been prepared in consultation with some fo the stakeholders. it is not yet full fledged, just meeting some of the requirements.

 
Broad Policy objectives have been agreed upon/defined
 
Principles and specific criteria for allocation of resources to 

CCS from national revenue and external sources have been designed and agreed upon, and the percentage of national revenue to be allocated to the Commune Fund over the next three years has been determined.

Mid and log-term decentralization policy framework with 
sequenced reform
 

Policy and implementation strategy for urban local 
governance and urban development
 

Commonly agreed policy and reform framework for 

interfacing and/or synerging deconcentration and decentralization (ministries, provinces, districts and communes) or coordination of agencies at all levels in support of decentralization reform

 

Policy and strategy for delegation of agency function to 
CCS
A comprehensive legal framework

Law on Administration and Management of the 

Commune/Sangkat Councils detailing the organization, election, roles and functions, administrative and management structure, planning, finance, control, and/or monitoring and transitional arrangement related to Communes has been prepared, approved and made operational

 

Sub-decrees related to the Roles and Functions of CCs, 

Commune Clerk, Commune Fund, Commune Financial Management have been approved by NCSC

 

Prakas related to Commune Planning and Roles and 

Functions of Provincial Governors in CC capacity building has been prepared and approved

 

Sample resolutions for CCs have been prepared and 
availed to CCs
 

Detailed guidelines for planning and fiscal management are 
under preparation

Review existing sectoral legal framework to establish 
consistency and coherence with decentralization reform
 

Amend/upgrade sectoral legal framework in support of 
decentralization
Local government Organization and management

Election of all CCs has been completed and elected officials 
sworn in
 

Meeting of all CCs are regularly taking place
 
All CCs have been provided with a CC Clerk
Develop effective monitoring and support system to enhance efficiency of CCs
 
Rearrange CC boundary and units
 
Review and assess the efficiency and appropriateness of 
CC organization and management system
Creation of support institutions for decentralization
NCSC has been established and is operational as the key 

national agency for policy coordination; with five sub­committees/Chairs on systems/powers and functions (MoI); planning and development (MoP); fiscal decentralization (MoEF); boundaries and urbanization (MLMU), and training and capacity building (MoI). Some of the committees are however not very effective and do not meet regularly

 
DOLA has been designated as the secretariat of NCSC. Six

units (Planning, Capacity Building, Administration, Finance, Monitoring and Evaluation, and Technical Research) have been established at DOLA

 
The Fiscal Decentralization Task Force has been established 
at Ministry of Economy and Finance
 
Provincial Offices of DOLA have been established in all 

provinces, staff recruited (3/4 staff in the Seila provinces; and 1/2 staff in the non­Seila provinces) and basic equipment (motorcycle, computer and other office equipment) provided.

 
CC Clerks have been recruited, trained and deputed to 
Communes
A Commune Council account has been established at all 

provincial treasuries, and the first installment of the CC fund has been released

 
Commune Fund Board membership defined support
Institutional and human resource development of support 
institutions (DOLA/POLA/Provinccs)
 

Capacity building of institutions at all levels

 
Establishment of uniformity of support services to all 
Communes
 
Workout roles of government agencies in support of 
Communes
Capacity Building
The capacity building sub-committee at NCSC has been 
established and is operational
 

Three modules based - decentralization orientation, 

Commune Finance and Commune Planning - training for all CC representatives and Clerks have been prepared. The orientation training has been completed; finance training is on going and planning training will soon begin.

 

NGOs/civil societies are being mobilized for CC capacity 

building and the policy framework for partnership with NGOs/civil societies in Commune Capacity building is being formulated

 
Donor support is being mobilized for CC training to ensure 

total national coverage of all elected representatives and Clerks.

Long term capacity building policy and strategy for govt. 

agencies at all levels and tar CCs. Currently all activities are ad hoc.

 
Prepare policy and partnership arrangements between
government and NGO for CC capacity building
 
Develop institutional and human resources at sub-national 
level for CC capacity building
Fiscal Decentralisation

RGC has made a commitment to allocate a percentage of 

national revenue to Communes (1% in 2002; 2% in 2003; 2.4% in 2004 and 2.8% in 2005)

 
Around $10,000 development grant support to Communes 

under Seila supported provinces. To expand to all CCs within two years

 
RGC has established the Commune Development Fund- 

Board with representation of concerned ministries and representatives of CCs. Commune Fund to allocate government grant/assistance to CCs based on defined criteria

 
CCs are to be entitled to own source of revenues: 

taxation, charges and fees as defined by law; and budget and resources to perform agency functions when delegated

 
For the transition phase, the provincial treasury is running 
a separate account for CCs
Accessing resources to Communes outside Seila program
 

Progressive long-term fiscal decentralization policy and 

strategy promoting CC self-reliance
 
Identification and execution of new efficient sources of

revenue (taxation, fee, services, revenue sharing, natural resource etc. for CCs

 
Development of  capacity of CCs, provinces and national 

level in financial management of CCs (systems, human resource, training, monitoring and intervention)

 
Design fiscal systems and process for rural and urban local 
governments (CCs and Sangkats)
 

Reduce fiscal/resource  disparity between rich and poor 

and resource potential and non-potential CCs in long term
Donor support 
Donor support generally widely mobilized: both bilateral and 
multilateral
Policy, strategy and coordination mechanism for donor 
support highly desirable

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