Annex One
Sample Job Descriptions
The
Department ToRs in the Capacity Development Strategy should be reviewed
and adapted by Departments, and then agreed with CRDB management. These
ToRs should then be used to identify the role of each staff member
(including in managing the portfolio of the relevant donor, etc). This
will ensure that each task is associated with a nominated staff member and
that nothing is overlooked.
Where
some Departments are under-staffed, tasks must be prioritised and
allocated in a manner that makes best use of existing staffing levels.
Where some tasks may not be implemented due to staffing constraints, this
should be clearly identified. To begin the process of producing individual
job descriptions, the mapping against the ToR can be combined with the
templates provided below and adapted, prior to final review and
endorsement by staff and supervisors.
Job
descriptions will then be discussed in detail with all staff and capacity
needs will be identified. These will inform the staff members training
plan. Once job descriptions are agreed and finalised, they will be used as
the basis for managing staff members' performance.
------------------
Job Description: Director, Asia, Pacific, and Oceania Countries Department
Duties/Key Functions
Under the guidance of the Secretary General and Deputy Secretary General
of CRDB, the Director is responsible for planning and managing the
operations of the Asia, Pacific, and Oceania Countries Department and to
ensure that its functions are efficiently carried out. The Director sets
priorities and guides the day to day work of the department staff; fosters
collaboration among the Department staff, with other departments within
CRDB, RGC ministries and agencies; and maintains a smooth on-going working
relationship with development partners from the Asia, Pacific, and Oceania
countries in performing his/her functions. Specifically, the Director is
responsible for:
Strategic Planning and Operational Management functions that include:
-
Preparing Department's annual work plan and setting priorities based on
guidance from the Secretary General and Deputy Secretary General of CRDB.
-
Keeping abreast of RGC policies that have implications for development
cooperation management, such as the Rectangular Strategy, NSDP, PIP, and
sector strategies as well as developments in the international arena on
aid effectiveness issues.
-
As a member of the CRDB management team participate in and contribute to
preparation of strategic policy documents of CRDB/RGC on development
cooperation management and aid effectiveness issues.
-
Monitoring progress on the implementation of department's work plan
activities and taking corrective actions where progress is behind
schedule.
Coordination functions that include:
-
Maintaining a smooth on-going working relationship with development
partners from the
Asia,
Pacific, and Oceania countries.
-
Maintaining on-going dialogue and periodically organising
inter-ministerial meetings to develop RGC positions on development
partners' country assistance strategies, and other development
cooperation management and aid effectiveness issues.
-
When directed by the senior management of CRDB, representing CRDB in
inter-ministerial consultations, reviews, and policy discussions,
including participation in the work of the TWGs.
-
Fostering collaboration among the department staff and with other
departments within CRDB.
Staff
Management functions that include:
-
Providing guidance and support to the Deputy Directors and other staff
of the department in the conduct of work plan activities.
-
Carrying out staff performance reviews, providing feedback to staff on
their performance, and where necessary taking actions to ensure that
capacity building measures are in place to correct any identified
deficiencies.
-
Providing periodic progress reports to senior management on the work of
the department.
Minimum Qualification
-
A
minimum of a Bachelors degree, preferably a Masters Degree in Public
Policy, International Relations, Economics or a closely related social
sciences field with a minimum of ten years of relevant experience.
-
Demonstrated analytical skills and ability to conceptualise solutions
for complex policy issues.
-
Demonstrated technical skills in areas related to development
cooperation management e.g. program/project appraisal, program/project
cycle management and aid effectiveness issues.
-
Demonstrated communications skills, both oral and written, preferably in
both English and Khmer.
-
Demonstrated inter-personal, managerial, leadership and team building
skills.
Job Description: Deputy Director, Japan, Asia, Pacific, and Oceania
Countries Department
Duties/Key Functions
Under the guidance of the Director of the Asia, Pacific, and Oceania
Countries Department and senior management of CRDB, the Deputy Director is
responsible for ensuring that the functions of the Section are carried out
efficiently and within the agreed time frames. He/she sets priorities
based on guidance from the Director and the senior management of CRDB,
makes substantive contributions to the work of the Section, and supervises
the day to day work of the Section's staff. He/she is responsible for
ensuring collaboration among the Section staff, with other Sections within
the Department, with other departments within CRDB, and with RGC
ministries and agencies where ODA program and projects are being
implemented by DPs in the area of responsibility of the Section. He/she is
responsible for maintaining a smooth on-going working relationship with
development partners in the area of responsibility of the Section.
Specifically, the Deputy Director is responsible for:
Strategic Planning and Operational Management functions that include:
-
Assisting the Director in the preparation of Department's annual work
plan and setting priorities based on guidance from the senior management
of CRDB.
-
Keeping abreast of RGC policies that have implications for development
cooperation management, such as the Rectangular Strategy, NSDP, PIP, and
sector strategies as well as developments in the international arena on
aid effectiveness issues.
-
As a member of the Department's management team participate in and
contribute to preparation of strategic policy documents of CRDB/RGC on
development cooperation management and aid effectiveness issues.
-
Monitoring progress on the implementation of Section's work plan
activities and taking corrective actions where progress is behind
schedule.
Coordination functions that include:
-
Maintaining a smooth on-going working relationship with development
partners in the area of responsibility of the Section.
-
Maintaining on-going dialogue and periodically organising
inter-ministerial meetings to develop RGC positions on development
partners' country assistance strategies, and other development
cooperation management and aid effectiveness issues.
-
When directed by the senior management of CRDB, representing CRDB in
inter-ministerial consultations, reviews, and policy discussions,
including participation in the work of the TWGs.
-
Fostering collaboration among the Section staff by organising periodic
staff meetings, with staff in other sections of the department staff,
and with other departments within CRDB.
Staff
Management functions that include:
-
Providing guidance and support to the staff of the Section in the
conduct of work plan activities.
-
Carrying out staff performance reviews, providing feedback to staff on
their performance, and where necessary taking actions to ensure that
capacity building measures are in place to correct any identified
deficiencies.
-
Providing periodic progress reports to the Director on the work of the
Section.
Minimum Qualification
-
A
minimum of a Bachelors degree, preferably a Masters Degree in Public
Policy, International Relations, Economics or a closely related social
sciences field with a minimum of five years of relevant experience.
-
Demonstrated analytical skills and ability to conceptualise solutions
for complex policy issues.
-
Demonstrated technical skills in areas related to development
cooperation management e.g. program/project appraisal, program/project
cycle management and aid effectiveness issues.
-
Demonstrated communications skills, both oral and written, preferably in
both English and Khmer.
-
Demonstrated inter-personal, managerial, leadership and team building
skills.
Job Description: Bureau Chief, Asia, Pacific, and Oceania Countries
Department
Duties/Key Functions
Under the direct supervision of the Deputy Director and guidance from the
Director of the Asia, Pacific, and Oceania Countries Department, the
Bureau Chief is responsible for carrying out assigned tasks efficiently
and within the agreed time frames. He/she is responsible for ensuring
collaboration among the Bureau staff, with other staff of the Department,
with other departments within CRDB, and with RGC ministries and agencies
where ODA program and projects are being implemented by DPs in the area of
responsibility of the Bureau. He/she is also responsible for maintaining a
smooth on-going working relationship with development partners in the area
of responsibility of the Bureau. Specifically, the Bureau Chief is
responsible for:
Carrying
out the planned activities in the work plan of the department by:
-
Assisting the Department's management in the preparation of Department's
annual work plan.
-
Keeping abreast of RGC policies that have implications for development
cooperation management, such as the Rectangular Strategy, NSDP, PIP, and
sector strategies as well as developments in the international arena on
aid effectiveness issues.
-
Supporting department management in the preparation of strategic policy
documents of CRDB/RGC on development cooperation management and aid
effectiveness issues.
-
Carrying out work plan activities efficiently and within agreed time
frames.
Coordination functions that include:
-
Maintaining a smooth on-going working relationship with development
partners in the area of responsibility of the Bureau.
-
Support department's management in organising inter-ministerial meetings
to develop RGC positions on development partners' country assistance
strategies, and other development cooperation management and aid
effectiveness issues.
Staff
Management functions that include:
Minimum Qualification
-
A
minimum of a Bachelors degree in Public Policy, International Relations,
Economics or a closely related social sciences field with a minimum of 2
years of relevant experience.
-
Ability to perform analytical tasks.
-
Strong
inter-personal and communications skills.
Job Description: Staff, Asia, Pacific, and Oceania Countries Department
Duties/Key Functions
Under the supervision of the immediate supervisor and department
management the staff member is responsible for carrying out assigned tasks
efficiently and within the agreed time frames. He/she is responsible for
ensuring collaboration with other staff of the Department, with other
departments within CRDB, and with RGC ministries and agencies where ODA
program and projects are being implemented by DPs related to the assigned
tasks. He/she is also responsible for maintaining a smooth on-going
working relationship with development partners related to the assigned
tasks. Specifically, the staff member is responsible for:
-
Assisting the supervisor and Department's management in the preparation
of Department's annual work plan.
-
Keeping abreast of RGC policies that have implications for development
cooperation management, such as the Rectangular Strategy, NSDP, PIP, and
sector strategies as well as developments in the international arena on
aid effectiveness issues.
-
Supporting department management in the preparation of strategic policy
documents of CRDB/RGC on development cooperation management and aid
effectiveness issues.
-
Supporting department's management in organising inter-ministerial
meetings to develop RGC positions on development partners' country
assistance strategies, and other development cooperation management and
aid effectiveness issues.
-
Maintaining a smooth on-going working relationship with relevant
development partners.
-
Carrying out work plan activities efficiently and within agreed time
frames.
-
Providing periodic progress reports to the immediate supervisor and
Department management on work carried out.
Minimum Qualification
-
A
minimum of a Bachelors degree in Public Policy, International Relations,
Economics or a closely related social sciences field.
-
Ability to perform analytical tasks.
-
Strong
inter-personal and communications skills.
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