CDC - Partnership and Harmonization TWG

Annex One

Sample Job Descriptions

The Department ToRs in the Capacity Development Strategy should be reviewed and adapted by Departments, and then agreed with CRDB management. These ToRs should then be used to identify the role of each staff member (including in managing the portfolio of the relevant donor, etc). This will ensure that each task is associated with a nominated staff member and that nothing is overlooked.

Where some Departments are under-staffed, tasks must be prioritised and allocated in a manner that makes best use of existing staffing levels. Where some tasks may not be implemented due to staffing constraints, this should be clearly identified. To begin the process of producing individual job descriptions, the mapping against the ToR can be combined with the templates provided below and adapted, prior to final review and endorsement by staff and supervisors.

Job descriptions will then be discussed in detail with all staff and capacity needs will be identified. These will inform the staff members training plan. Once job descriptions are agreed and finalised, they will be used as the basis for managing staff members' performance.

------------------

Job Description: Director, Asia, Pacific, and Oceania Countries Department

Duties/Key Functions
Under the guidance of the Secretary General and Deputy Secretary General of CRDB, the Director is responsible for planning and managing the operations of the Asia, Pacific, and Oceania Countries Department and to ensure that its functions are efficiently carried out. The Director sets priorities and guides the day to day work of the department staff; fosters collaboration among the Department staff, with other departments within CRDB, RGC ministries and agencies; and maintains a smooth on-going working relationship with development partners from the Asia, Pacific, and Oceania countries in performing his/her functions. Specifically, the Director is responsible for:

Strategic Planning and Operational Management functions that include:

Preparing Department's annual work plan and setting priorities based on guidance from the Secretary General and Deputy Secretary General of CRDB.
Keeping abreast of RGC policies that have implications for development cooperation management, such as the Rectangular Strategy, NSDP, PIP, and sector strategies as well as developments in the international arena on aid effectiveness issues.
As a member of the CRDB management team participate in and contribute to preparation of strategic policy documents of CRDB/RGC on development cooperation management and aid effectiveness issues.
Monitoring progress on the implementation of department's work plan activities and taking corrective actions where progress is behind schedule.

Coordination functions that include:

Maintaining a smooth on-going working relationship with development partners from the Asia, Pacific, and Oceania countries.
Maintaining on-going dialogue and periodically organising inter-ministerial meetings to develop RGC positions on development partners' country assistance strategies, and other development cooperation management and aid effectiveness issues.
When directed by the senior management of CRDB, representing CRDB in inter-ministerial consultations, reviews, and policy discussions, including participation in the work of the TWGs.
Fostering collaboration among the department staff and with other departments within CRDB.

Staff Management functions that include:

Providing guidance and support to the Deputy Directors and other staff of the department in the conduct of work plan activities.
Carrying out staff performance reviews, providing feedback to staff on their performance, and where necessary taking actions to ensure that capacity building measures are in place to correct any identified deficiencies.
Providing periodic progress reports to senior management on the work of the department.

Minimum Qualification

A minimum of a Bachelors degree, preferably a Masters Degree in Public Policy, International Relations, Economics or a closely related social sciences field with a minimum of ten years of relevant experience.
Demonstrated analytical skills and ability to conceptualise solutions for complex policy issues.
Demonstrated technical skills in areas related to development cooperation management e.g. program/project appraisal, program/project cycle management and aid effectiveness issues.
Demonstrated communications skills, both oral and written, preferably in both English and Khmer.
Demonstrated inter-personal, managerial, leadership and team building skills.

Job Description: Deputy Director, Japan, Asia, Pacific, and Oceania Countries Department

Duties/Key Functions
Under the guidance of the Director of the Asia, Pacific, and Oceania Countries Department and senior management of CRDB, the Deputy Director is responsible for ensuring that the functions of the Section are carried out efficiently and within the agreed time frames. He/she sets priorities based on guidance from the Director and the senior management of CRDB, makes substantive contributions to the work of the Section, and supervises the day to day work of the Section's staff. He/she is responsible for ensuring collaboration among the Section staff, with other Sections within the Department, with other departments within CRDB, and with RGC ministries and agencies where ODA program and projects are being implemented by DPs in the area of responsibility of the Section. He/she is responsible for maintaining a smooth on-going working relationship with development partners in the area of responsibility of the Section. Specifically, the Deputy Director is responsible for:

Strategic Planning and Operational Management functions that include:

Assisting the Director in the preparation of Department's annual work plan and setting priorities based on guidance from the senior management of CRDB.
Keeping abreast of RGC policies that have implications for development cooperation management, such as the Rectangular Strategy, NSDP, PIP, and sector strategies as well as developments in the international arena on aid effectiveness issues.
As a member of the Department's management team participate in and contribute to preparation of strategic policy documents of CRDB/RGC on development cooperation management and aid effectiveness issues.
Monitoring progress on the implementation of Section's work plan activities and taking corrective actions where progress is behind schedule.

Coordination functions that include:

Maintaining a smooth on-going working relationship with development partners in the area of responsibility of the Section.
Maintaining on-going dialogue and periodically organising inter-ministerial meetings to develop RGC positions on development partners' country assistance strategies, and other development cooperation management and aid effectiveness issues.
When directed by the senior management of CRDB, representing CRDB in inter-ministerial consultations, reviews, and policy discussions, including participation in the work of the TWGs.
Fostering collaboration among the Section staff by organising periodic staff meetings, with staff in other sections of the department staff, and with other departments within CRDB.

Staff Management functions that include:

Providing guidance and support to the staff of the Section in the conduct of work plan activities.
Carrying out staff performance reviews, providing feedback to staff on their performance, and where necessary taking actions to ensure that capacity building measures are in place to correct any identified deficiencies.
Providing periodic progress reports to the Director on the work of the Section.

Minimum Qualification

A minimum of a Bachelors degree, preferably a Masters Degree in Public Policy, International Relations, Economics or a closely related social sciences field with a minimum of five years of relevant experience.
Demonstrated analytical skills and ability to conceptualise solutions for complex policy issues.
Demonstrated technical skills in areas related to development cooperation management e.g. program/project appraisal, program/project cycle management and aid effectiveness issues.
Demonstrated communications skills, both oral and written, preferably in both English and Khmer.
Demonstrated inter-personal, managerial, leadership and team building skills.

Job Description: Bureau Chief, Asia, Pacific, and Oceania Countries Department

Duties/Key Functions
Under the direct supervision of the Deputy Director and guidance from the Director of the Asia, Pacific, and Oceania Countries Department, the Bureau Chief is responsible for carrying out assigned tasks efficiently and within the agreed time frames. He/she is responsible for ensuring collaboration among the Bureau staff, with other staff of the Department, with other departments within CRDB, and with RGC ministries and agencies where ODA program and projects are being implemented by DPs in the area of responsibility of the Bureau. He/she is also responsible for maintaining a smooth on-going working relationship with development partners in the area of responsibility of the Bureau. Specifically, the Bureau Chief is responsible for:

Carrying out the planned activities in the work plan of the department by:

Assisting the Department's management in the preparation of Department's annual work plan.
Keeping abreast of RGC policies that have implications for development cooperation management, such as the Rectangular Strategy, NSDP, PIP, and sector strategies as well as developments in the international arena on aid effectiveness issues.
Supporting department management in the preparation of strategic policy documents of CRDB/RGC on development cooperation management and aid effectiveness issues.
Carrying out work plan activities efficiently and within agreed time frames.

Coordination functions that include:

Maintaining a smooth on-going working relationship with development partners in the area of responsibility of the Bureau.
Support department's management in organising inter-ministerial meetings to develop RGC positions on development partners' country assistance strategies, and other development cooperation management and aid effectiveness issues.

Staff Management functions that include:

Providing guidance and support to the staff of the Bureau in the conduct of work plan activities.
Providing periodic progress reports to the Deputy Director and Director on the work of the Bureau

Minimum Qualification

A minimum of a Bachelors degree in Public Policy, International Relations, Economics or a closely related social sciences field with a minimum of 2 years of relevant experience.
Ability to perform analytical tasks.
Strong inter-personal and communications skills.

Job Description: Staff, Asia, Pacific, and Oceania Countries Department

Duties/Key Functions
Under the supervision of the immediate supervisor and department management the staff member is responsible for carrying out assigned tasks efficiently and within the agreed time frames. He/she is responsible for ensuring collaboration with other staff of the Department, with other departments within CRDB, and with RGC ministries and agencies where ODA program and projects are being implemented by DPs related to the assigned tasks. He/she is also responsible for maintaining a smooth on-going working relationship with development partners related to the assigned tasks. Specifically, the staff member is responsible for:

Assisting the supervisor and Department's management in the preparation of Department's annual work plan.
Keeping abreast of RGC policies that have implications for development cooperation management, such as the Rectangular Strategy, NSDP, PIP, and sector strategies as well as developments in the international arena on aid effectiveness issues.
Supporting department management in the preparation of strategic policy documents of CRDB/RGC on development cooperation management and aid effectiveness issues.
Supporting department's management in organising inter-ministerial meetings to develop RGC positions on development partners' country assistance strategies, and other development cooperation management and aid effectiveness issues.
Maintaining a smooth on-going working relationship with relevant development partners.
Carrying out work plan activities efficiently and within agreed time frames.
Providing periodic progress reports to the immediate supervisor and Department management on work carried out.

Minimum Qualification

A minimum of a Bachelors degree in Public Policy, International Relations, Economics or a closely related social sciences field.
Ability to perform analytical tasks.
Strong inter-personal and communications skills.

| Content | Back | Top | Next |