CDC - Partnership and Harmonization TWG

VIII. Current CRDB Organisational Structure

8.1 All sub-decrees governing the operation of CRDB have stipulated that CRDB will be composed of the following nine units, where each unit will have the rank of a Department that is supervised by a Director, and who is assisted by a number of Deputy Directors:

a)      Public Relations and Aid Mobilisation and Coordination
b)      Documentation and Information Management
c)      Bilateral Aid Coordination with Asia Pacific and Oceania countries
d)      Bilateral Aid Coordination with European Union and countries in Europe and the Americas
e)      Aid Coordination with Multilateral Institutions (such as ADB, WB and IMF)
f)      Aid Coordination with UNDP and other UN Agencies
g)     NGO Coordination
h)     Program/Project Analysis
i)      Administration

8.2 For various reasons, but mainly because of unavailability of qualified personnel, this organisational structure has to date not been fully implemented.

8.3 The internal CRDB structure and organisation has evolved and, presently the Secretary-General, who is in overall charge of CRDB, is supported by a Deputy Secretary-General and seven functional Departments. Five Departments deal with specific donor countries and/or agencies; one is for Administration and one for Documentation and Information Management. Each Department is under the charge of a Director. The seven Departments (note that WB/IMF/ADB is managed by the EU Department) are organised as follows:

a)     Administration Department
b)     Documentation and Information Department
c)     Aid Coordination and Management Department (European donors and EC)
d)     Bilateral Aid Coordination and Management (Japan, Asia Pacific & USA) Department
e)     International Department (WB & IMF, ADB)
f)      Aid Management (UNDP and UN Agencies) Department
g)     NGO Coordination Department.

8.4 At present, excluding the Secretary General and the Deputy Secretary General (who is often assigned to non-CRDB core duties), the CRDB has a total of 32 officers, 15 of whom have been seconded from other ministries and agencies, with the remaining 17 employed by CRDB on an annual contract. The contract employees are paid from resources allocated by the MEF to CDC.

8.5 Because of budgetary constraints and/or shortage of resources, which is not an unusual occurrence, salary payments to the contract employees – and to a lesser extent the civil servants - are often delayed. The operations of some departments, in particular Administration (80% of staff) and the Asia Pacific Department (65% of staff) are highly dependent on contract employees. Detailed information on the current staffing level by Department is presented in Table Five, below.

Table Five. Staffing by Department (September 2006)

Department	Position Level	Total Staff	No. of staff seconded by ministries and agencies	Staff employed by CRDB on contract
Department	Position Level	Total Staff	No. of staff seconded by ministries and agencies	Staff employed by CRDB on contract
Administration Department	Director Deputy Director	Vacant 1	0 1	0 0
	Other staff	4		4
	Total	5	1	4
Documentation and Information Management Department	Director Deputy Director	Vacant 1	1	0 0
	Other staff	1		1
	Total	2	1	1
EU department¹	Director Deputy Director	1 2	1 2	0 0
	Other staff	5	2	3
	Total	8	5	3
Asia Pacific Department²	Director Deputy Director	1 1	1 1	0 0
	Other staff	7	1	6
	Total	9	3	6
UN Department	Director Deputy Director	Vacant 1	0 1	0 0
	Other staff	2	2	0
	Total	3	3	0
NGO Department³	Director Deputy Director	1 Vacant	1 0	0 0
	Other staff	4	1	3
	Total	5	2	3
All Departments	Director Deputy Director	3 6	3 6	0 0
	Other staff	23	6	17
	Total	32	15	17

1 One Deputy Director is on 2 years program in Thailand, 1 staff is on the 6 months training in New Zealand.
2 Four staff in Asia Department are on training (1) 1 office chief is undertaking 2 years training program starting from 04/01/2004, (2) One staff
on long term training in Thailand to return in September, (3) One staff is undertaking 2 years training program in Japan from 01/04/2006,
and (4) One staff is doing full time preparatory course at ACE for 6 months and then 2 years program in Australia.
3 One Office Chief is on 6 months training in New Zealand.
Note. As of 2006, WB, IMF and ADB Department is managed by the EU/Europe Department

8.6 As of September 2006, out of the 32 available staff 7 CRDB staff members (over 20%) are away on a training program. These training programs vary in duration from six months to two years. Four of the nine staff members in the Asia Pacific Department, two of the eight in the EU Department, and one of four in the NGO Department were away on a training program at the time that this analysis was undertaken. This situation is not considered to be untypical.